INFORMATION FOR THE UPCOMING NOMINATION & ELECTION MEETINGS
KPY is happy to announce the commencement of nominations and elections for positions within the Executive and Board of Directors. The formal nomination and election of officers for 2022 will be take place on November 17, 2022 (nominations) and December 15, 2022 (elections).
Officers & Trustees of the Board receive free tuition for any intramural sports their children participate in during their tenure.
POSITIONS UP FOR ELECTION
Vice President – Shall in the event of the absence or the inability of the President to exercise his / her office become acting President of the Organization with all rights privileges and powers as if he / she had been duly elected President. He / she shall be one of the officers who may sign checks or drafts of the organization. He / she shall ensure that these organizations by-laws are followed and be the keeper of all of the organizations backup records.
The office of the vice president shall be filled by a candidate who has been elected and served on the Board of Directors for a period of not less than twelve (12) months.
Two (2) year term commencing 1/1/2023 through 12/31/2024
Secretary – Shall keep the minutes and records of the organization in appropriate books. He / she shall be the official custodian of the records of the organization. It shall be his / her duty to file any certificate required by any statute, federal or state. He / she shall give all notices to members of the organization. He / she shall present to the membership at any meeting any communication addressed to him / her as Secretary of the organization. He / she shall submit to the Board (as defined) any communications addressed to him / her as Secretary of the organization. He / she shall chair the nominating committee.
The office of the Secretary shall be filled by a candidate who is considered a member in good standing.
Two (2) year term commencing 1/1/2023 through 12/31/2024
Board of Directors Trustee – Trustees along with the Executive members oversee implementation of sports programs; Review and approve sport commissioner/travel coordinator proposals; Liaison with the Town of Smithtown, school district, outside sports organizations, vendors & community organizations; Ensure fiscal responsibility, maintain books & records, determine & approve program budgets; Plan & organize community events, monthly membership meetings, & fundraising events; Organize and administer advertising, website & social media management, sponsorship development, organization insurance requirements, KPY By-Laws, grievance committee, apparel and uniform approval and ordering, community outreach & student trainer/volunteer program.
Board of Directors Trustee shall be filled by a candidate who is considered a member in good standing.
Three (3) Trustee positions are up for election.
Two (2) – One year term Trustee. Commencing 1/1/2023 through 12/31/2023
One (1) – Two-year term Trustee. Commencing 1/1/2023 through 12/31/2024
How to run/be nominated for a position up for election
Nominations for Officers and Trustees shall be made by the Nominating Committee.  The Committee shall report the names of two or more candidates, when possible, for each office to be filled at the November 17, 2022, Nomination Meeting. If you would like to be considered for nomination for one of the above positions, please submit in writing your intentions to the Committee Chair, Keri McKenna (kerimckenna411@gmail.com) on or before November 17, 2022. Additional nominations may be made from the floor by members in good standing at the November 17, 2022 meeting but still need to be approved by the nominating committee.
All nominees must be members in good standing and be approved by the Nomination Committee including those nominated from the floor at the November 17, 2022 meeting.
Who Can Vote?
Any member in good standing can vote at the December 15, 2022 Election Meeting.
What is the definition of a Member in Good Standing?
A member shall be considered in good standing by having attended at least three (3) regularly scheduled General Membership meetings within the period beginning Jan 1st and ending November 30th of the current year.
(See By-Laws Article III)
Meeting Dates:
November 17, 2022, WTR Library, 8:00pm – Nomination Meeting. At this general membership meeting a formal ballot of candidates will be determined for the elections to be held on December 15, 2022.
December 15, 2022, WTR Library, 8:00pm – Election Meeting. At this general membership meeting, all candidates on the ballot will be given the opportunity to address the general membership and formal voting via written ballot will take place.
For more information, please refer to the KPY By-Laws